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Organising A Conference
Preface
What Is A Conference?
Choosing A Venue
Sourcing Speakers And Setting Th
The Conference Brochure
Working To A Schedule
Setting Up A Registration System
Planning Budgets And Sponsorship
Assessing The Audio Visual Requi
Staging The Event
Obtaining Press Coverage
Exhibitors And Exhibitions
The Morning After
Business
Organising A Conference
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Preface
What Is A Conference?
Understanding The Reasons For Conferences
Understanding The Importance Of Communication
Planning Your Own Conference
Choosing A Venue
Looking At Your Options
Making Sense Of The Brochure
Assessing Venue-Finding Options
Viewing A Potential Venue
Assessing The Facilities
Establishing What Is Included
Sourcing Speakers And Setting The Programme
Conducting Market Research
Designing A Questionnaire
Finding Speakers
Corresponding With Speakers
Understanding The Role Of The Chairperson
The Conference Brochure
Designing The Brochure
Printing The Brochure
Distributing The Brochure
Working To A Schedule
Scheduling The Event
Creating A Plan
Scheduling The Programme
Setting Up A Registration System
Using Computerised Registration Systems
Web-Based Registration Systems
Other Registration Options
Setting Up Your Own In-House Manual System
Registering Delegates On-Site
Planning Budgets And Sponsorship
Setting Budgets
Insuring Against Disasters
Controlling The Catering Costs
Negotiating Rates
Arranging Sponsorship
Taking Care Of Sponsors
Assessing The Audio Visual Requirements
Looking At The Choice Of Visual Projection
Sound Systems And Related Items
Operating The Equipment
Contracting An Audio Visual Company
Staging The Event
Staffing The Event
Before The Day Starts
Dealing With Registration
Preparing Delegate Packs
Remembering Delegate Care
Remembering Speaker Care
Trouble-Shooting
Obtaining Press Coverage
Selecting The Appropriate Media
Writing The Press Release
Looking After The Journalists
Providing A Press Room
Post-Conference Publicity
Exhibitors And Exhibitions
The Exhibition Industry
Incorporating An Exhibition In Your Conference
Sourcing Exhibitors
What To Include In The Cost
Allocating Space
Making It Worthwhile For Exhibitors
The Morning After
Winding Down
Developing Relationships
Evaluating The Event
Where To Go From Here
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