Date and time

It is perhaps best to avoid Mondays, which are often editorial conference days for journalists, and maybe Fridays when some like to get home a bit early! Also, remembering that editorial conferences for finalising monthly issues are often around 10th—15th of the month, it may be as well to avoid that period if you can.

The start time will largely depend on whether you’re intending to offer the customary hospitality afterwards (see below). If you are, then allowing say 20 minutes or so for arrival, registration and coffee, maybe an hour for introductions and the presentation(s), followed by up to half an hour for questions, you could invite the journalists for 11.00am with a view to starting luncheon at around 12.45- 1.00pm.