In many cases, there is no need to type in all of the information for a new contact.

To add a contact from a message that you have either sent or received, open or preview the message then right-click the name and click Add to Contacts on the shortcut menu. You can either click on Save & Close or edit some of the details.

Add a contact from an Electronic Business Card

When you receive an electronic business card via email you can right click on the email attachment and select Add to Contacts. If you already have a contact by the same name, you can save the duplicate as a new contact or update the original.

The new contact information will be saved in your Outlook Contacts and is available as an Electronic Business Card as well as in other views.

You can make changes to the contact information both before and after you save it. You can also right-click the attached .vcf file in the message header to open the shortcut menu and add the contact or choose other options.

If you click the Save & New option in the contact form, the open contact is saved, and a new, blank contact form opens.

Add a contact copied from another contact

You can create a new contact from an existing contact by using the existing contact as a template, and then changing any of the information, as necessary.

In Contacts, in Business Cards view, click the contact that you want to use as a template press CTRL+C, and then press CTRL+V.

In Outlook 2007 you are able to see the different view choices alongside your contacts ranging from Business Card view to Phone List, so you can switch to a different view that suits you at the click of a button.

By Kelly Foxhall